Are you looking to make a difference? Do you want to shape the course of the communities we work in? Do you like to have fun and enjoy collaborating with people?  You might consider employment with Big Brothers Big Sisters.

As employment opportunities arise, they are posted below. Qualified candidates are encouraged to send resumes to the contacts provided for each position. Only those candidates who are being considered will be contacted. No phone calls or e-mail follow-ups please.

Job Posting – Summer Student Positions

S.E.E.D. – Special Projects Assistant

Duration: 12 weeks
Hours: 35 hours/week
Funding Stream: S.E.E.D.
Work Environment: Office and warehouse/event settings

Supports the Connected Futures: Strengthening Mentoring Through Digital Innovation project.

Position Summary

The Special Projects Assistant will support the implementation of BBBS Saint John’s Connected Futures project, which focuses on transforming internal systems, strengthening data security, improving documentation processes, and supporting the rollout of new digital tools across the organization.

This role is strictly administrative and project-focused. The student will not work directly with children or youth. Instead, they will assist staff with research, documentation, process development, digital content creation, system setup, data management, and operational tasks that strengthen organizational capacity.

The successful candidate will receive a full orientation, training in privacy and confidentiality, and ongoing supervision and support from the Executive Director or designate.

Key Responsibilities

  1. Digital Modernization & Technology Implementation
  • Assist with the setup, testing, and documentation of new technology tools, including:
  1. Thinkific online learning platform
  2. Vibe Interactive Board content and digital training materials
  3. Casework technologies (iPads, ReMarkables, Meeting Owl)
  4. DocuSign workflows and templates
  5. BrightHR onboarding and compliance system
  6. Password vaulting tools and cybersecurity resources
  7. Create step-by-step user guides, checklists, and help documents for staff.
  • Assist with mapping workflows and documenting procedures to support integration and automation (e.g., Zapier).
  1. Cybersecurity & Privacy Support
  • Support the development of organizational cybersecurity resources (inventories, checklists, risk logs, user protocols).
  • Assist with compiling data for privacy audits and compliance tracking.
  • Help prepare staff training materials for cyber hygiene and confidentiality.
  • Ensure organizational practices align with relevant provincial and federal legislation. 

      3. Document Development & Policy Support

  • Conduct research and assist with drafting or revising organizational policies and procedures, including:
  1. Crisis management
  2. Complaints processes
  3. Data management and privacy
  4. HR modernization materials
  5. Operational risk assessments
  • Organize and update digital document libraries within SharePoint or a new online HR Management platform.

      4. Data, Reporting & Administrative Support

  • Assist with data entry, analysis, and consolidation from systems such as Outcome Tracker and Zeffy.
  • Help produce reports, dashboards, and summaries to support evaluation requirements.
  • Support record-keeping tasks, file organization, and digital content storage.
  • Maintain strict confidentiality and adhere to the agency’s privacy and data-protection policies.
  1. Communications, Research & Special Projects
  • Support the development of training content, digital handouts, and resource guides for volunteers and caregivers (non-youth-facing).
  • Assist with marketing and communication needs related to the Connected Futures project (e.g., templates, infographics, presentations).
  • Conduct research on digital transformation tools, best practices in cybersecurity, non-profit HR systems, and technology integration.
  1. Support for Events & General Operations (non-youth-facing)
  • Assist with logistics for agency events such as the Big Book Sale (book collection, sorting, packing, moving, etc.), office events, and administrative preparation for fundraisers.
  • Provide office support including answering phones, responding to inquiries, and assisting with document preparation.
  • Attend internal meetings and provide written and verbal updates for the Executive Director.
  1. Other Duties
  • Complete all tasks in a professional, confidential, and ethical manner.
  • Perform other administrative and project-related responsibilities as assigned by the Executive Director or designate.

Qualifications

  • Post-secondary student eligible under the applicable summer jobs program.
  • Strong computer skills and comfort learning new digital tools.
  • Excellent written communication and organizational abilities.
  • Ability to work independently and collaboratively with staff.
  • Strong attention to detail and commitment to confidentiality.
  • Interest in digital transformation, cybersecurity, non-profit operations, HR systems, or project coordination is considered an asset.

Working Conditions

  • Office-based role with some physical tasks (e.g., lifting boxes of books during book sale preparation).
  • Standard weekday hours with one weekend for agency events.
  • Access to all required training and technology.

 

CANADA SUMMER JOBS – Book Sale & Communications Assistant (Waiting for Approval)

Duration: 10 weeks
Hours: 35 hours/week
Funding Stream: Canada Summer Jobs (if approved)
Work Environment: Office and warehouse/event settings

Position Summary

The Book Sale & Communications Assistant plays a central role in supporting BBBS Saint John’s largest annual community event and strengthening outreach across Fundy Royal, Saint John—Kennebecasis, and Saint John—St. Croix.

The student assists with donor communication, event coordination, municipal-level promotion, and operational logistics, enabling our organization to deliver activities that strengthen civic engagement at the community level. The Book Sale & Communications Assistant supports the sustainability and visibility of our programs by developing promotional materials, assisting with event logistics, engaging community volunteers, and supporting donor recognition. Strengthening our communications and event operations ensures that mentoring programs remain accessible to families in rural, suburban, and urban communities across all three ridings.

The successful candidate will receive a full orientation, training in privacy and confidentiality, and ongoing supervision and support from the Executive Director or designate.

Key Responsibilities

The Book Sale & Communications Assistant will support BBBS Saint John’s annual Big Book Sale and ongoing communications and marketing activities. Duties include:

  • Assisting with planning, logistics, scheduling, and coordination for the Big Book Sale.
  • Supporting donation intake, sorting, shelving, packing, labeling, and inventory systems.
  • Helping develop marketing content, graphics, and promotional materials.
  • Assisting with digital communications, social media scheduling, and website updates.
  • Supporting donor recognition activities, event communications, and media outreach.
  • Creating templates, photography, signage, and outreach materials.
  • Collecting and organizing evaluation metrics, volunteer logs, and event summaries.
  • General administrative support such as responding to inquiries, preparing documents, and organizing files.

No duties involve working with children or youth other than family visits to the office or contact during special events.

  1. Communications & Special Projects
  • Support the development of overall agency marketing and communications content and promotions.
  • Assist with marketing and communication needs related to the BIG Book Sale event.
  • Assist with social media, content creation, graphic design, writing, and brand alignment.
  • Assist with event coordination including logistics, scheduling, inventory tracking, stakeholder communications, etc.
  • Utilize digital platforms such as Canva, social scheduling tools, SharePoint, MS Office, Constant Contact, etc..
  • Project management including planning tasks, meeting deadlines, coordinating volunteers/staff.
  • Customer service & professional communication including responding to inquiries, preparing communications, and interacting with partners.

2. Support for Events & General Operations (non-youth-facing)

  • Assist with logistics for agency events such as the Big Book Sale (book collection, sorting, packing, moving, etc.), office events, and administrative preparation for fundraisers.
  • Provide office support including answering phones, responding to inquiries, and assisting with document preparation.
  • Attend internal meetings and provide written and verbal updates for the Executive Director.

    3. Document Development 

  • Conduct research and assist with drafting or revising marketing materials and marketing/communications policies and implementation, including:
    1. Crisis management
    2. Complaints processes
    3. Data management and privacy
    4. E-newsletters, email campaigns
    5. Monthly Donor Campaign
  • Organize and update digital document libraries within Canva, SharePoint or other platforms.
  1. Data & Reporting 
  • Assist with data entry, analysis, and consolidation.
  • Help produce reports, dashboards, and summaries to support evaluation requirements.
  • Support record-keeping tasks, file organization, and digital content storage.
  • Maintain strict confidentiality and adhere to the agency’s privacy and data-protection policies.

5. Other Duties

  • Complete all tasks in a professional, confidential, and ethical manner.
  • Perform other administrative and project-related responsibilities as assigned by the Executive Director or designate.

Qualifications

  • Post-secondary student eligible under the applicable summer jobs program.
  • Strong computer skills and comfort learning new digital and communications tools.
  • Excellent written communication and organizational abilities.
  • Ability to work independently and collaboratively with staff.
  • Strong attention to detail and commitment to confidentiality.
  • Interest in digital media, non-profit operations, communications, or project coordination is considered an asset.

Working Conditions

  • Office-based role with some physical tasks (e.g., lifting boxes of books during book sale preparation).
  • Standard weekday hours with one weekend for agency events.
  • Access to all required training and technology.

To apply: Please submit your resume and cover letter to saintjohn@bigbrothersbigsisters.ca

39 King St. Brunswick Square
Saint John, N.B.
E2L 4W3